Notice sent by email to all paid up members on 1 February 2026 – if you did not receive it, contact the Secretary on d@calypsosac.org as soon as possible

Members of the Calypso Sub-Aqua Club (BSAC 393) are hereby notified that the Annual General Meeting will be held on Tuesday, 24 February 2026, starting at 19:30 at the club’s premises at 147, Level 4, Triq Ħal Qormi, Santa Venera.

All paid up members are invited to attend, participate and are eligible to vote on motions presented and to elect the members of the Executive Committee. Snacks and Refreshments will be served.

Members attending are invited to register their intention to attend to be able to cater sufficiently via this Attendance and Proxy nomination form:  https://forms.gle/vJs6K8fAxD5sh5Vd8

Agenda

1. Reading of the minutes of the last Annual General Meeting held on 18 February 2025.
2. Chairman’s address.
3. Diving Officer’s address and discussion, if any.
4. Secretary’s Administrative Report and discussion, if any.
5. Presentation of the Treasurer’s financial report for the year ended 31^st December 2025 and any highlights from the Auditor’s report for the year ended 31^st December 2024.
6. Any other resolutions proposed by members and received at least 10 clear days prior to the date of the meeting. Late submissions may be accepted at the Executive Committee’s discretion, but only if this would not preclude their communication to the members of the Club as laid down by Article 6.12. Motions may be sent to info@calypsosac.org. Members will be notified of any motions presented by way of email by at least one week prior to the meeting.
7. Election of the Electoral Commission as per Section 7 of the CSAC Statute.
8. Appointment of an auditor or auditors in accordance with Article 13.6 to examine the books of accounts and audit the financial report for the following year.
9. Resignation of the outgoing Executive Committee
10. Election of a new Executive Committee in line with the provisions of Section 8
11. Election of the new Chairman from amongst the elected Executive Committee members, in line with the provisions of Section 8, and
12. Other matters raised by the floor, if any.

Members wishing to stand for election to the Executive Committee are invited to complete the attached Nomination form. Members unable to attend the meeting are entitled to appoint a proxy to attend in their stead. To appoint a proxy, kindly complete the above linked attendance and proxy form online, or fill in the attached proxy form and provide to the secretary electronically or in person at least 24 hours before the meeting.

Best Regards,

David Agius

Secretary

Calypso Sub-Aqua Club